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FAQs - Library Information

Frequently Asked Questions about the KCC Library


How do I borrow materials as a current student / faculty / staff?

All patrons need to complete a short application form.  You will also need your CURRENT Kirtland  ID.  If you do not have your current Kirtland ID with you, we can hold the materials you would like to borrow.  Your ID acts as your library card.

How do I borrow materials as a current off-campus student?

If you are a current Kirtland student, but your class is not in Grayling, please contact the library (by telephone, email, or in person), and we will be happy to help you. Please see the Off-Campus Access page of this guide for more information.

May I use the library if I am not a student?

Yes!  In order to obtain a library card that allows you to check out materials, you will need a driver’s license or local school ID and to complete a short application form.  A Kirtland library card will be issued to you.  Parents must co-sign for patrons under the age of eighteen.

How many items may I borrow at a time?

Current students may borrow up to ten items at any one time.

How long may I keep materials? How do I know when they are due?

Unless otherwise marked, loan periods for Kirtland students and adult public patrons are as follows:

Books and audio books: Four weeks

Video recordings: Two weeks 

Magazines and journals: Current issues may not be checked out.  Back issues, one week

Course reserves:  Two hours

Materials in the reference collection do not circulate.

Each item is stamped with its due date.  You may also check your library account online at “My Account” on the Kirtland catalog page.

What is the charge for overdue materials?

There is no fee for overdue materials, however items that are overdue by an extended amount of time will be considered lost.  The borrower will be charged the cost of the lost item.  An unpaid fee will create a hold on student records.

I have an overdue item. Can I stil check out materials?

It depends on how long your item has been overdue.  You may need to clear your account before borrowing additional materials.  Please consult with library staff regarding your individual situation.

How do I request an item through interlibrary loan?

If there is an item in WorldCat that is not in the Kirtland catalog and you have an updated registration card on file, you can request that item through interlibrary loan.  At the bottom of the Detailed Record page you will see seven gray link icons.  Click on the ILL button (the one with the picture of arrows between libraries).  It will bring you to an interlibrary loan form.  Complete the page and submit.  You will be notified by email when your item comes in. 

Remember that you MUST have an updated registration card on file.  Loan items generally take ten to fourteen days to arrive so please plan accordingly. For more information about interlibrary loans, please see the Interlibrary Loan Guide. 




The Kirtland Library  cannot request items for you through MeLCat, but a search of MeLCat may show that an item you would like is available at your local public library.  For some people borrowing the item from their local library may be a faster choice than borrowing it via interlibrary loan. 

*Procedures subject to change.


How are the books organized?

College and university libraries generally organize books according to the Library of Congress classification system.  Public libraries often use the Dewey system, and bookstores display books by genres.  Because of this, the Library of Congress system may be unfamiliar to you.  To learn how to locate a book using this system, watch this short video.

The book is not on the shelf. Where is it?

Sometimes the catalog shows that an item is available, but it is not on the shelf.  There are a variety of places it may be.  The item may be waiting to be re-shelved after being used.  It may have been shelved incorrectly or lost.  It may be on display at the end of an aisle, on the book display table near the entrance, or with last month’s table display collection.  If it is a newer acquisition, it may be shelved with the “New Books."  It may be in use by another patron within the library or being held for an instructor as a course reserve item. It may be on the shelf in our Writing Center under storage.  If you cannot find an item, please ask library staff for assistance.

What if I still need a book beyond its due date?

It most cases, you can renew materials once for the same length of time as when you originally checked them out. The Library does reserve the right to recall an item if there has been a request by another student. In that case, you would not be able to renew the item.